Submitting Your Marketing Mailing List

The following mailing list formats are accepted and must include a data layout showing the field names:

• Excel - must provide record headers
• Access - your queries must be correct and include only the names you want us to mail to
• Comma Delimited
• DBase

The following outlines the list formatting guidelines that are required.
All fields must be limited to a maximum of 40 characters.

Separate Columns
Many direct mail printing lists are submitted without separate columns for each category (Business, Name, Address, City, State, Zip etc.) With the software that we use, it is necessary for each category to be separated into its own column. If your mailing service list is not submitted in this format, it is impossible for us to match up data with the appropriate field and your list will be returned to you for clarification. This will delay your direct mail printing job.

Column Names
We receive countless lists with ambiguous column names. While we understand the need to use distinctive headings and column names in internal documents, using recognizable column titles on the direct mail printing list you submit to us will save time and help us get your mailing out the door faster. Suggested column titles are; First Name, Last Name, Company, Address, City, State, and Zip.

• Company
• First Name *
• Last Name *
• Address #1 (Street Address)
• Address #2 (Apt./Suite/Floor)
• City
• State
• Zip Code

* The First Name and Last Name fields can be combined into one single field.

Figure A

Separate Worksheets
If you need to submit more than one mailing list for your order there is a $15 processing fee for each additional list. Multiple mailing lists submitted as separate worksheets in one file will delay the process. If you have multiple lists, each list MUST be submitted separately, but should be done at the same time to avoid delays.

Number of Columns
The maximum number of lines that can be printed on each mailing label is six (6). If your mailing list has too many fields to conform to this guideline, the order will be delayed. You should make sure your list does not exceed six (6) lines of text for any label.

Address/Quantity Discrepancies
Orders will be delayed when there are more names within the mailing list than the product quantity ordered. In such cases you will be contacted to either filter your mailing list or upgrade your order.

Foreign Records
48HourPrint.com does not mail to any country outside of the United States. If a mailing list has foreign addresses included, you will be contacted and informed that 48HourPrint.com can either disregard the foreign addresses or ink jet the foreign addresses and ship them to you via UPS Ground.